Date: 2010.10.19 China 2-5pm, Korea/Japan 3-6pm Place: Online Meeting Participation: K. Chon, Y. Okabe, J. Bi, X. Huang, M. Xu, CS Hong, Dongman Lee Apology: A. Kato, F. Teraoka, R. Van Meter Chair of this meeting: Jun Bi 1. New AsiaFI Committee proposals - No proposal is proposed yet. - Prof. Bi will provide the template, and the chairs for each committee will fill in the template. 2. Asiafi website update - (Acting) Chair is responsible for the overall update, with each chair/coordinator/contact is responsible to update the relevant content. - The web contents should be reviewed by the acting chair twice/year, normally after winter school and summer school. - The contents to reviewed includes web pages, ASIAFI presentation materials, and school manual. 3. Board/WG/Committee/BoF/Mailing-list Updates 3.1 Board - J.Bi - Dr. Cho submits the draft of AsiaFI Position Paper. - The draft should use the name of author, and to be submitted to board for review. - The status of document should be included. 3.2 Working Groups 3.2.1 Architecture WG - Architecture WG should come up the first draft for the 2011 summer workshop by next steering group meeting. - The proposal should be finalized in Hong Kong workshop next year. - The organization committee of workshop should talk to Prof. Lee, 2011 Summer School Committee Chair, to coordinate. 3.2.2 Testbed WG - Testbed WG Charter shall be revised as soon as possible. - The next workshop shall be discussed at Testbed WG to come up with the proposal for 2011 June Workshop and beyond. 3.3 Committees - Merge Event Committee and School Program Committee, and Prof. Bi shall submit the proposal for the merged committee. - Prof. Hong shall submit the proposal for Accounting Committee. - Prof. Xu will work with Rod and Prof. Hong to submit the proposal for Young Researcher Advisory Committee. - Two or more past Student Committee Chairs shall submit the proposals for Young Researcher Committee, including Bingyang Liu from China, KD Cho from keroa with another student from Japan optionally. 3.4 BoFs 3.4.1 Mobile BoF - Dr. Huang volunteered to be the acting coordinator to elect the first coordinator for Mobile BoF. - The web page should be updated since Mobile WG is downgraded to Mobile BoF. 3.4.2 NDN BoF - Update and correct NDN webpage including correction of the WG chair to BoF chair since NDN is not WG. 3.5 Mailing-lists 3.5.1 Education Mailing-list - Prof. Hong proposed to merge Education Mail Group with Young Researcher Avdivory Commitee, which shall be discussed at Education Mail Group and Young Researcher Advisory Group. 3.5.2 NetSci Mailing-list - Prof. Chon is the contact person - Expect Prof Moon to lead the 2011 Summer Network Science Workshop, and Prof Lee and Chon to discuss with Prof Moon. 4 Future AsiaFI Schools/Workshops Review 4.1 2011.2. Hongkong - X. Huang - Check the feasibility of each option to avoid further mistake. -- Change the date to Friday to get a free room from APAN -- Change the meeting venue to one of the universities -- Set up the registration for AISAFI and have a close workshop - Organization committee can make the decision on the change of the venue site and the date of the workshop among others since Organizing Committee Chair is the profit/loss center. 4.2 2011.8. Seoul - D. Lee - Location is changed to CNU in Daejeon. - Follow AsiaFI School Manual as much as possible. - Good coordination is required between the summer school and the co-located workshops. 4.3 2012.2. Bangkok - K. Chon - Prof. Bi as the acting school committee co-chair(to be) on behalf of Steering Group will coordinate with Prof Kanchana Kanchanasut to deliver the final proposal next February. 4.4 2012.8. Kyoto(pending) - Expect the Letter of Intent(or the first draft proposal) to be reviewed in Hong Kong next February. 5 Assessment and future plan on FI - Form an ad hoc committee. - Chon will be the acting chair. - Members will come from board and steering group as well as other groups. 6 Future Steering Group Meetings 6.1 Discuss the person to chair next steering group meeting. - Prof. Bi will be the acting chair from Sept. to Dec., 2010. - Prof. Lee will be the acting chair from Jan. to Feb., 2011. 6.2 Date for next steering group meeting 6.2.1 Steering group meeting in Dec., 2010 - 1st priority: Dec. 21, start from 02:00 pm China time, 03:00 pm Keroa/Japan time - 2nd priority: Dec. 28, start from 02:00 pm China time, 03:00 pm Keroa/Japan time - Otherwise, select a date on Wednesday or Thursday afternoon. 6.2.2 Steering group meeting in April, 2011 - April 19, start from 02:00 pm China time, 03:00 pm Keroa/Japan time 6.2.3 Steering group meeting in June, 2011 - June 21, start from 02:00 pm China time, 03:00 pm Keroa/Japan time